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Safe Harbor

Title Description Categories Date Posted
Accounting Assistant Under supervision of The Director of Finance, the Accounting Assistant performs essential bookkeeping and accounting functions within the Finance Department to ensure the processing and recording of all financial transactions in an accurate and timely manner. Primary responsibilities include processing vendor invoices, employee expense reports, petty cash reimbursement and other check requests, recording credit card transactions, recording cash receipts, preparing bank deposits and reconciling bank and credit card statements. The Accounting Assistant must be able to deliver agency services and initiatives in a culturally sensitive manner specific to the person’s race, religion, color, sex, age, national origin, disability, ethnicity, sexual orientation, gender, gender identity or expression. Duties and Responsibilities • Collect and review invoices for accuracy, supporting documentation when applicable, coding and authorizing signatures prior to payment; • Enter invoices, employee reimbursement requests, credit card charges, petty cash disbursements in QuickBooks in accord with GAAP and approved departmental procedures; • Maintain up-to-date vendor information in QuickBooks, adding new vendors, updating contact information, deactivating old vendors and setting up 1099 vendors; • Research and resolve billing and payment discrepancies; • Issue payments weekly of outstanding obligations to ensure receipt prior to due dates; • Enter cash and check receipts into QuickBooks and prepare bank deposits; • Track gift cards donations and issue cards to counselors and shelter staff upon request; • Maintain up-to-date donor/customer information in QuickBooks, adding new names, updating contact information, deactivating old donor/customers; • Collect employee time sheets semi-monthly and enter hours into QuickBooks Payroll; • Upon receipt in the mail, match credit card receipts to statements, reconcile statement balances to the General Ledger balance in QuickBooks and issue payment. Follow up with appropriate staff persons to identify charges where no receipt has been provided. • Reconcile bank statements; • Maintain appropriate files to meet the needs of the department and agency; • Assist with quarterly and year-end financial reporting and provide support, as needed, for the annual financial audit; • Assists with the annual budgeting process; • Perform other administrative and support duties as assigned. Administrative & Office Support Apr 25, 2022