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St. James’s Episcopal Church

Title Description Categories Date Posted
Facilities Manager St. James’s is an urban faith community of about 1,250 families located in Richmond’s historic Fan District and housed in a small complex of buildings near Virginia Commonwealth University. Established in 1835, the congregation is diverse in many ways and is particularly blessed to have many families with children supported by excellent Youth and Children’s educational programs. Abundant community life found in work, play and worship together is an imperative at St. James’s. The Facilities Manager supports the church’s mission by ensuring a safe, comfortable, clean, and conducive collection of spaces for the church family and others to gather for worship, education, and fellowship and to effectively conduct the business of the church. The Facilities Manager is responsible for the maintenance, long-range planning, physical improvement, and safety and technology of all church properties, which comprise five buildings of varying ages totaling approximately 80,000 square feet, as well as a multi-story parking deck and surface parking lot. We work as a team at St. James’s. This position interacts with the Clergy, other staff, vestry and other parishioners, vendors, service contractors, and regulatory authorities. Additionally, the Facilities Manager supervises contracted housekeeping staff. Specific responsibilities include: Management Duties and Responsibilities • Ensure the regular maintenance of all building systems and technological assets, and the architectural integrity of all structures, a balance of contracted and hands-on work. • Ensure that comprehensive short- and long-term maintenance schedules are completed and updated as necessary. • Research, plan, and oversee special repair and improvement projects. Work closely with church leadership and committees to coordinate major capital projects. Assist in estimating long-range facilities planning and budgeting. • Assist negotiating vendor contracts, including bidding routine purchases. Regularly review maintenance contracts and the relationships for quality control. • Maintain documentation of safety inspections, building alterations, building plans, maps, blueprints, documentation, warranties, and permits, in both paper and digital archives. • Assist creating and managing the facilities budget. • Oversee all work is done properly and cost-effectively, preventing budget overruns, and ensuring good stewardship of parish resources. • Work closely and responsively with vestry representatives and volunteer groups as well as neighboring institutions. Property Management Duties and Responsibilities • Schedule and manage outside contractors. Oversee all contracted work on facilities. • Inspect all properties on a regular basis to ensure timely response to maintenance issues. • Establish and implement preventative maintenance cycles for structures, systems and equipment. • Manage the church’s facilities management software. • Submit invoices, reports, and purchase orders in a timely manner, closely managing budget. • Provide oversight of housekeeping staff, to generally maintain facilities in best condition and manage onsite storage. • Ensure the safety of all by confirming proper working order of all fire, safety, and security equipment, including maintenance, inspections, and improvements. Ensure all concerns and issues are reported promptly. • Serve as first call for all emergency response. Respond to all emergencies in a prompt manner and see each through to fully resolved conclusion. Systems Responsibilities • Oversee operation and maintenance of HVAC, plumbing, lighting, elevators, and electrical systems. • Oversee operation and maintenance of all security systems, including fire protection, alarm systems, electronic door locks, and physical key systems. • Create and maintain an inventory of all church-owned equipment, including routine maintenance tasks and end-of-life planning. Additional Responsibilities • Coordinate parking and traffic flow as needed. • Serve as on-site caretaker of steeple chimes. • Coordinate with staff and volunteers to ensure program event needs are met. • Attend staff meetings. Meet regularly with the Rector to ensure communication of facilities-related needs and proper management of budget. Provide weekly facilities summaries. • Assist in professional development of staff as related to facilities and safety issues. • Provide information to the church’s property and casualty insurance brokers, the Treasurer and the Director of Church Operations in order to facilitate risk management decisions and proper insurance coverage. Maintenance, Management Jun 16, 2022
Parish Secretary St. James’s seek an energetic, professional full-time Parish Secretary. The primary role of the Parish Secretary is to provide support and assistance to the staff and members of the congregation in coordinating the work of the church office. Must be able to multitask and determine priorities. Responsibilities: Administrative support for the staff and key church volunteers. Be main point person for the parish. Maintain extensive church database system (ACS - Automated Church System). Answers telephone, routing call, taking messages, providing information on church functions and procedures. Maintain office supplies by checking inventory and ordering items. Greet visitors and monitor visitor access. Maintain internal staff calendar. Manage Front Desk Volunteers. Sort and distribute mail and deliveries. Manage parish wide mailings. Process membership transfers and maintain records. Oversee the printing of weekly worship bulletins. Assume responsibility for copy machines and other office equipment. Manage outside groups who use our space. Administrative & Office Support Jun 7, 2022
Hospitality and Fellowship Coordinator St. James’s seek an energetic, professional part-time Hospitality and Fellowship Coordinator. This person will ensure that fellowship, hospitality, and special service events are organized and executed smoothly. This critical part-time position is essential to the spiritual health and vitality of our faith community. Responsibilities: Ensures that all church events during the year are organized, supported, and successfully run with church volunteers. Ensures that the kitchen and storeroom are stocked and inventoried regularly and reports maintenance and repair requests to the Facilities Manager. Ensures that the kitchen and ABC licensing requirements are current. Ensures that Sunday morning and Wednesday cooking teams are staffed and organized for the start of church programming each year. Ensures that hospitality events for Annual giving and Legacy giving are supported during the program year. Coordinates the scheduling of events on the parish calendar and the scheduling of hospitality events in Valentine Hall and other areas in our church buildings. This also includes the use of our buildings by outside groups. Coordinates with Housekeeping contractors, service contractors, regulatory authorities for kitchen certification, procures supplies from Costco and other local vendors. Administrative & Office Support, Community Relations, Other Jun 7, 2022