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Virginia Health Catalyst

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Administrative Coordinator Virginia Health Catalyst (www.vahealthcatalyst.org) is a committed group of individuals and organizations striving to ensure all Virginians have equitable access to affordable, comprehensive health care that includes oral health. Catalyst seeks a motivated individual to serve as the Administrative Coordinator; this position is the hub of our team and is responsible for leading daily office operations and providing support with financial recordkeeping, events, and nonprofit compliance. The ideal candidate will be highly organized and detail-oriented with great communication skills, and have a vested interest in improving the health of underserved Virginians. This is a full-time position with paid vacation and sick leave, and health benefits. Primary responsibilities: • Manage daily administrative duties including but not limited to managing the team calendar, scheduling meetings, answering general email and phone inquiries, checking mail, maintaining a supply inventory, making IT and service requests, and making travel arrangements. • Manage expense tracking and recordkeeping duties in partnership with the Development Director and bookkeeper. • Assist with donations and payments including but not limited to recording donations, invoicing, sending donor acknowledgement letters, pulling donation reports, and sending payment receipts. • Collaborate across departments to help plan events and activities to meet programmatic and strategic goals, including providing administrative assistance to the Development Director for the annual Virginia Oral Health Summit. • Manage Catalyst’s programmatic contracts, vendor registrations, and charitable permits in partnership with the CEO and Development Director to ensure compliance. • Provide administrative support to the CEO. • Assist with audits and tax reporting, as needed. • Assist with website updates, as needed. Administrative & Office Support Oct 28, 2019