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World Pediatric Project

Title Description Categories Date Posted
Office Support Specialist The Office Support Specialist position is an outstanding entry level position for an outgoing, detailed and technology oriented individual. This individual will enjoy being the first point of contact for the office interactions with volunteers, financial contributors, vendors, and other special guests as they enter and/or call the WPP office. This individual will embrace the importance of the daily routine tasks that are the backbone to any well-functioning office. ESSENTIAL FUNCTIONS: • Answer and distribute all incoming calls. • Welcome and assist guests visiting the WPP office. • Process donations and prepare acknowledgement letters within 48 hours of receipt into WPP office. • Oversee and maintain constituent record management in donor database. • Ensures quality of donor database and coding. • Provide support to senior management related to communication with Executive Board (meeting update emails and rsvp status, organize and prepare annual board material for new/existing board members, events calendar, and other communications as needed/requested by senior management). • Administrative clerical support to senior management as needed (typing documents, mail merges, spreadsheets, etc.). • Troubleshoot technical support matters with primary office equipment (copiers, scanning, phones). • Other duties as needed. SPECIAL EVENTS: • Assist Development Support Specialist on final packaging of event night material. • In partnership with Development Support Specialist be point of contact for event night volunteers. • In partnership with Development Support Specialist serve as lead staff person for check-in and check-out for WPP events. • Assist with pre-event and post-event tasks as needed. GENERAL OFFICE SUPPORT: • Maintain and update staff and executive board of directors contact directories. • Distribute incoming faxes/voicemails to general mailbox to appropriate staff members via email system. • Maintain appearance of reception area, conference rooms, development/general supply areas, copy room and kitchen. • Sort and distribute mail. • Coordinate hotel, transportation needs, and catering orders for staff and WPP guests as needed by senior management and/or development staff. • Order and maintain office supply requests to include inventory of general stationary Administrative & Office Support Dec 5, 2018