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Executive Assistant

Commonwealth Catholic Charities

SUMMARY: This position performs administrative duties for Executive Management in support of Agency operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

*Coordinates and staffs Boards of Directors meetings, Foundation Board meetings, Board committee meetings; mails notices and agendas. Attends meetings to record minutes and assists Board members with correspondence and other administrative detail. Secures Board officers’ signature on agency documents as needs arise.
*Maintains official agency documentation.
*Prepares agendas and information, records minutes and assists in planning Management meetings and events.
*Handles Executive Director’s calls by forwarding, handling or referring to appropriate staff person. Schedules Director’s appointments and/or gives appropriate information to callers.
*May act as liaison between Executive Director and staff or visitors.
*Processes incoming daily mail for director, composes and/or prepares correspondence and reports, maintains filing system and performs other routine administrative functions.
*Prepares and completes filing of required Federal, State and local documents to include the State Corporation Commission, Department of Agriculture, United Way Campaigns, banking authorizations, etc.
*Provides copies of minutes, tax exempt status and corporate documents to staff, auditors or appropriate officials on request.
*Represents the Agency in the community and workplace in a professional and ethical manner.
*Demonstrates sensitivity to the service population’s cultural and socioeconomic characteristics.
*Demonstrates strong interpersonal, decision-making, problem-solving, oral, and written skills.
*Utilizes a basic knowledge of Microsoft Office applications.

Required Qualifications:
EDUCATION and/or EXPERIENCE: Bachelor’s Degree required with four years of related experience.
Discussed in interview
Join an awesome team of professionals at Commonwealth Catholic Charities (CCC)! Our friendly staff is committed to providing quality and compassionate services to all people throughout Virginia. We offer a robust benefit package including health, dental, vision, life, short term disability, long term disability, employee assistance programs, legal resources, generous paid time off, eleven paid holidays, and a cutting-edge retirement savings program. Turn your passion for helping others into a meaningful career with CCC. Apply now!
How to apply:
To apply for our open positions, please visit our website at https://www.cccofva.org/careers to submit an application. We only review applications submitted for our current open positions and will contact you if we are interested in moving forward with you as a qualified candidate. Commonwealth Catholic Charities is an equal opportunity employer and a drug free workplace. Thank you for your interest!
Administrative & Office Support
Posting Organization:
Commonwealth Catholic Charities