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Staff Accountant

Housing Opportunities Made Equal of Virginia, Inc

Job Summary
The Staff Accountant serves to further the mission of HOME by working independently on routine and assigned bookkeeping and accounting tasks, as directed by the Accounting and Benefits Manager or the Chief Financial Officer (CFO). The Staff Accountant is responsible for compiling all accounts payables and receivables, recording transactions and accruals, and preparing weekly payments of invoices. All work is performed collaboratively with and in support of other services offered by HOME. All work is performed within a systems-based framework. Work is performed with timeliness, accuracy, completeness, and effectively, to the highest ethical standards, and in accordance with generally accepted accounting principles for non-profit entities and in accordance with HOME’s mission, values, and universal standards. The incumbent will perform other duties as assigned under the direction of the Accounting and Benefits Manager or CFO.
Duties and responsibilities
Primary responsibilities for the position include:
1. Record Keeping
• Maintain finance department filing systems in good order, including vendor files (the financial assistant does the vendor files) and all other departmental records such as cash journals, files of checks on hold, receipt books, journal entry files, tax filings, service contracts, leases, procurement records, equipment warranties and maintenance agreements, accounting system ledgers and journals, payroll records, time sheets, leave records, personnel files, and any other files designated by the Accounting Manager or CFO.
• Maintain records in a secure manner that makes them readily accessible to finance department personnel, auditors or grantors. Ensures that all finance department personnel know the arrangement and location of records specified above.
2. Accounts Payable
• Responsible for the security and replenishment of all blank check stock.
• Verifies all accounts payable invoices for accuracy and proper documentation.
• Makes sure that all bills are paid on time.
• Assists employees and processes employee expense requests and other check requests.
• Enters Accounts Payable invoices into MIP and gives batch to Accounting Manager to verify.
• Posts Accounts Payable batches after approval.
• Generates all Accounts Payable checks.
• Get signatures on Accounts Payable checks.
• Supervises the release of all Accounts Payable checks. Separates checks, cancels invoices, mail bills and gives invoices to the Accounting Manager to file; responsible for the security of all issued checks that have not been released for payment.
• Enter Credit Card Statements into Excel spreadsheet. Make Check Requisition.
• Send out tax exemption certificates to vendors and w-9’s.
• Handle vendor inquiries.
• Responsible for issuing year-end IRS form 1099’s.
3. General Accounts Receivables and Mortgage Loan Receivables
• Assists Accounting Manager in keeping client A/R information for all down-payment assistance programs current, including Access database and MIP.
• Works with Accounting Manager to make sure A/R mortgage accounts stay in balance with subsidiary ledgers.
• Keeps all cash receipts current in MIP and excel spreadsheet by making entries no less than weekly.
• Reviews, reconciles and records payments received by EFT, PayPal, or credit card.
• Keeps Accounting Manager and CFO informed of cash balance in agency operating account no less than weekly.
• Makes bank deposits (Remote Deposit) at least weekly.
• Reconciles all bank accounts in subsidiary ledger.
• Writes and keys Transaction journal entries into MIP for other transactions for the bank accounts as needed.
• Process copies of contributions at least weekly in FR50 and notify the Development Director.
• Creates new FOH invoices for MIP.
• Updates funding reports.
• Reconciles contributions monthly with Development Director.
• Reconciles FOH balances in June and December with the Accounting Manager

Required Qualifications:
Qualifications An associate degree from an accredited college or university in accounting or finance plus one to two years of accounting experience in a non-profit environment. Bachelor’s Degree in accounting or finance preferred. Proficient with Windows, Outlook, internet access and MS Office Suite including Word, Excel, and SharePoint. Experience with proprietary software such as MIP preferred. The candidate must demonstrate experience in knowledge of accounting theory and practices for non-profits. Able to perform general bookkeeping functions including double-entry accounting (debits, credits), and reconciliations. Understands the chart of accounts, trial balance, and balance sheet. Primary Competencies • The ability to think analytically and creatively and to problem-solve and manage a complex workload and respond to multiple priorities. • Flexibility and willingness to commit to successful completion of assigned tasks, projects and programs. • Excellent interpersonal skills and positive attitude. • Able to maintain professional working relationships with staff, community, and regulatory officials. • Able to perform complex mathematical calculations. • Able to appropriately use proprietary software. • Able to work independently as well as part of a team. • Ability to exercise sound business judgment. In addition, all employees of HOME are expected to meet these general qualifications: • Strong commitment to social justice • Excellent oral and written communication skills • The ability to communicate complex issues, data and concepts clearly • The ability to function effectively within and/or high performance, cross divisional work teams • The ability to coordinate key program activities across programs • Willingness to participate in fund development activities and effectively manage key constituent relationships and provide the necessary client data and information to HOME • The ability to act independently and proactively • The ability to adapt to changing circumstances • Exercise sound judgment and diplomacy • The ability to maintain a high degree of professionalism, confidentiality and substantial contact with the public
Commiserate with experience
Medical Dental Vision Parental Leave Education Assistance Program 403b Retirement plan Vacation Time Sick time (Benefits apply to full-time employees)
How to apply:
Housing Opportunities Made Equal of Virginia, Inc. (HOME) is Virginia’s premier fair housing and housing counseling organization, offering a variety of programs and services designed to ensure equal access to housing for all Virginians. HOME is a 501(c)(3) nonprofit corporation and a HUD‐approved housing counseling agency. HOME enacts its mission to ensure equal housing access for all people through extensive research, housing counseling and education, fair housing advocacy and housing policy. HOME is focused on employee engagement and committed to a healthy, diverse inclusive work environment. We offer a competitive benefits package including free downtown parking. Interested candidates should submit a cover letter and their resume to jobs@homeofva.org include Staff Accountant in the subject line. HOME is an equal opportunity employer with an accessible workplace. This position will close on Wednesday, April 28, 2021 at 5:00 p.m.
Posting Organization:
Housing Opportunities Made Equal of Virginia, Inc